Ci2be Documentation Version 4.0

This documentation is for versions 4.0

Ci2be Ci2be is a modernised system which allows suppliers to connect directly with their customers, When a customer issues a bid (requests for quotation) every supplier registered with us has an opportunity to place their bid, this allows the client to choose the best quotation for the job and also provides the suppliers with a market. It gives every supplier an equal opportunity to our customers

In-order for the system to invite you to participate, you should be registered with PRAZ (Procurement Regulation Authority Of Zimbabwe) and if you are registered you will receive an email inviting you to participate , note that you will only receive bid invitations in the categories in which you are registered with PRAZ

  • How to Create Accountclick here.
    if you are registered with PRAZ click signup and fill the required fields and a verification email will be send to your email account, confirm to make your account active. Make sure you use the email you provided to PRAZ otherwise it will not allow you to signup for a new account

Tip!

You should constantly check your portal to see if there are active bids, in the event you did not receive your email

Once you receive an invitation, login to the portal. The first page you will see is the dashboard and if you scroll down you will see a section (bidding pool), this is where you will view all active bids. Click view bid to see the bid. This views the bidding form for selected bid and if you are interested fill in the given electronic biding form and submit the bid

    How to submit bid

  • Check Stock
    before you submit a bid to the customer, make sure you have the products required in your stock ready to supply,failure to supply the required products when awarded the bid will result in low ratings for your company
  • Draft a manual quotation.
    Before you fill in the electronic biding form, you have to first draft a manual quotation, scan it and save it in PDF format
  • Fill in the bidding form.
    After scanning your quotation and filling the electronic biding form, attach the scanned quotation
  • Submit
    Once you done you can submit the bid, and then wait for evaluation by the customer

Note:the information on the PDF should be the same with electronic bidding form other wise your bid will be regarded as void.

This function is located on the left navigation and it have 3 functions which are Total bids bidded,Bids awarded and Bids lost. These functions are also shown on the portal's welcome dashboard:

  • Total bids bidded
    Contains all the bids you participated in , including the once you won, lost and those which are pending
  • Bids awarded
    Contains all the bids which were awarded to you.
  • Bids lost
    Contains all the bids which you lost.

Tip!

The more you participate the more the chances you have of winning a bid as well as increased ratings

This function is located on the left navigation and it has 3 functions which are Buying Orders,Pending Payments and Proof Of Payments. These functions are also shown on the porta'sl welcome dashboard:

  • Buying Orders
    Contains all the buying orders send to you by the customer and in order to reply you click on buying orders and it shows you the buying order, by clicking view and process it will show you the buying order form which you can print or download
    • How to submit buying order

    • Check Stock
      Before you submit anything to the customer make sure you have the stock ready for the goods or services to be provided,failure to provide when you are awarded the bid will result in low rating of your company
    • Draft a manual Invoice.
      Before you fill in the electronic biding form you have to first draft your manual invoice and scan it to a PDF format
    • Fill in the electronic biding form.
      when you are done scanning your invoice you can then comeback to the portal and fill in every field and then attach your scanned invoice
    • Submit
      Once you done you can submit the bid by clicking process order button, and then wait for evaluation by the customer

    Note:the information on the PDF should be the same with the one you provide on the electronic bidding form other wise you bid will be regarded as void.

  • Pending Payments
    Contains all the payments waiting to be processed by the customer.
  • Proof Of Payments
    Contains all processed payments and the proof will be shown by clicking view payment.
Note:

All proof of payments will be send to your email and also you can view them on the portal

Category function is located on the left navigation bar and it shows the category you are in. For more details about the category visit the homepage and see the categories in more details

Company profile function is located on the left navigation bar and it shows your company profile and you upload your profile as a PDF and you can delete the existing and upload a new company profile this will help the customer to see your profile when evaluating your bids

Tax Clearance function is located on the left navigation bar and it shows the your company Tax Clearance. You upload your Tax Clearance in PDF form and you can delete the existing and upload a new company Tax Clearance, this will help the customer to see your Tax Clearance when evaluating your bids

Direct function is located on portal's welcome dashboard and this allows the supplier to send a direct email to the customer. the message will be received on the customers email and also on the customers portal

Ci2be supports the following browsers:

  • IE9+
  • Firefox (latest)
  • Safari (latest)
  • Chrome (latest)
  • Opera (latest)

Note: IE9 does not support transitions or animations. The system will function properly but it won't use animations/transitions on IE9.

ci2be is a very secure system and all bids will be opened once bid is closed hence upholding bid secrecy and once closed, the bid can not be reactivated, hence there is no quotation forgery or system manipulation.